Office Manager

Job Summary
Provide professional administrative, clerical, and operational support for Rector of Cathedral. Perform a variety of confidential administrative duties in direct support of the Cathedral, staff members and parish members. Perform a variety of technical bookkeeping duties in accounting software programs.

Examples of Duties
(Duties may include, but are not limited to the following)
Provide direct administrative support to the Rector and parish as a whole.

• Assist Cathedral Rector
• Supervise and coordinate day-to-day activities of Office Assistant
• Prepare correspondence, reports and information including event flyers and invitations
• Maintain parish website, calendar and event schedule, keeping information current and communicating events and activities to appropriate staff and volunteers
• Prepare weekly parish bulletin, upload to Catholic Printery and Cathedral website
• Create Cathedral Annual Report
• Provide bookkeeping support to the Rector and finance committee.

• Prepare weekly reports for deposits and general ledger
• Prepare vouchers for payment of bills and invoices
• Process payroll semi-monthly
• Reconcile all parish held bank accounts
• File all taxes as required by State and Federal law

Minimum Requirements
High School Diploma or General Equivalency Diploma (GED) and five (5) years executive secretarial level experience with responsibility for financial, personnel and administrative support functions. Course work or a degree in a related field may substitute for up to two (2) years of experience. Experience in accounting preferred. Member of the Catholic faith. Skilled in general use of computers as well as QuickBooks, PDS and Microsoft Office suite needed to perform assigned duties.

Behavioral Standards
A team player that takes initiative to help meet work and Cathedral objectives. Communicate effectively with Cathedral staff and parish members. Positively represent the Cathedral, while being respectful, courteous and friendly to parish members, visitors, Cathedral staff and leadership. Demonstrate honest, ethical behavior and maintain the trust of the Cathedral Rector, staff and parish members.